Stop losing keys. Then stop losing everything else.
Track My Keys started with keyrings — because that was the loudest pain. But hang a printed QR tag on anything your team hands out and the same three-second magic applies: scan to check out, scan to return. Who took it, when, and whether it's marked back in — every time, on the phone in everyone's pocket. No cabinets. No RFID readers. No GPS pucks. Just a live audit trail of who's got what, from the master keys to the miter saw someone borrowed in March. Works perfectly on its own — and if you do use AirTags, they handle the where, we handle the who.
- 14-day free trial
- No credit card
- Whole team included — no per-seat fees
- From $27/mo
- Works on any phone, in 9 languages
- Mjust nowMaria checked out12 Oak St · Set 2 of 5
- J12mJonas returnedSunset Apt 4B · Set 1 of 2
- A1hAly checked outRiver Lodge · Set 3 of 4
- T3hTom overduePine Cottage · Set 1 of 1
Whiteboard. Group chat. "Who's got the Jubilee Road keys?"
Or the nail gun. Or the good camera. Or the urn that came back from the venue… didn't it?
- The spreadsheet was right until the first person forgot to update it.
- To even check if a key was in, you'd walk to the office — or call someone there to go look in the cabinet for you.
- Half the time you'd grab the wrong set — no mailbox key, no safe key — and be stuck at the property anyway.
- Something goes missing. Replacement bill. Angry client. Nobody knows who had it last.
- "I returned it, I swear" — and no way to check.
Scan. Confirm. Go.
- A live audit trail — who, what, when, every single time.
- Check what's in before you leave the house — at a glance, no drive to the office, no calling around.
- Automatic timestamps. Overdue flags on the dashboard before things go quiet for a week.
- Every item accounted for, across every site, every shift, every van.
Skip the expensive key cabinet.
Electronic cabinets and RFID systems can cost thousands upfront — plus hardware at every site. Track My Keys gives property teams the accountability they need with printed QR tags and phones they already carry.
Spreadsheets & chat
- Looks free — until nobody updates it
- No live “who has it?” answer
- Re-keys and lost hours when a set goes missing
Electronic cabinets & RFID
- Typically thousands in hardware upfront
- Readers, fobs, and cabinets per location
- Great if you need locked custody — overkill for many field teams
Track My Keys
- From $27/mo — whole team, no per-seat fees
- Print QR tags; scan with any phone
- Live audit trail, handoffs, and overdue flags
Need keys locked in a bolted cabinet? Hardware still wins. Need to know who has which keys right now — without that spend? That’s Track My Keys.
From shoebox to scanned in three steps.
Set up your properties once, print inexpensive QR tags (paper or laminate — no fobs or readers), and your team checks keys in and out from any phone.
- 01
Add your items
Enter each property, client, or location, optional access notes, and how many of each item exist.
- 02
Print the QR tags
Track My Keys generates a unique QR for every item. Print the sheet, attach a tag — keys, tools, gear, uniforms, anything.
- 03
Scan to check in/out
Staff scan a tag to take an item, scan again to return it. Every move is timestamped and tied to the person.
If things leave the office, Track My Keys helps.
Built for teams who can't afford to lose track of who's holding what — keys, tools, gear, or anything else.
- Cleaning companies
- Property managers
- Locksmiths
- Real estate agencies
- Maintenance crews
- Short-term rental hosts
- Bike & scooter shops
- Trades & construction crews
- School IT & device lending
- Catering & events
- AV & photo rental
- Clubs & athletics
Why it's called Track My Keys
I work in property management, and every single day someone would walk into the office and ask: "Who's got this key? Where is it? When was it taken out?" And I had no answers — there was no log of anything. I'd spend my afternoons calling people one by one, just to find out who had what. That's when it hit me: there has to be a way to just see who has the keys. So I built Track My Keys for my own team — my boss liked it so much he had me implement it in the business, and now everybody uses it. Then companies started contacting me about the system before I'd done any marketing at all — and I realized the problem was never really keys. It was responsibility. That's what Track My Keys tracks.
Everything you need. Nothing you don't.
Plus shift handoffs, office return points, key reservations, and a UI in nine languages — including Spanish and Filipino for field crews.
QR-coded key sets
Every set gets a unique QR. Print, attach, scan to check out. Scan a property code to manage all its sets at once.
Full audit history
Every check-in, check-out, transfer, and staff change logged — searchable when you need proof.
Overdue on the dashboard
Set your own hour threshold. Late returns get flagged on the live dashboard so you can chase them down.
Shift handoffs
Pass custody mid-day without returning to the office — remote transfer with scan-to-accept, or in-person takeover.
Return points
Require check-in at the office or cabinet. Keys can’t quietly disappear in someone’s bag.
Team roles & private QRs
Staff never see QR codes in-app. Admins invite the team and control who can check keys out or back in.
Built for the van, the doorstep, and the key cabinet.
Installs to the home screen in 10 seconds — no App Store, no approvals, no tablet at reception. Track My Keys runs on the phone your staff already carry. If they can open the camera, they can use Track My Keys.
Generous limits. Honest pricing. Built to help you grow.
We built Track My Keys to be the tool we wish existed: priced for real small businesses, with headroom you won't outgrow next quarter.
Three plans, whole team included
Start at $27/mo with everything you need for a small team. Most key-tracking tools charge per seat — we never do.
Room to scale, not to gouge
Pro covers 200 properties and 1,000 key sets; Business goes to 600 properties and 3,000 sets; Corporate takes you to 1,200 properties and 10,000 sets.
Hire freely — no per-seat fees
Up to 40 team members on Pro, 120 on Business, 360 on Corporate — whole team included on every plan, never a per-seat fee.
From $27/mo. No per-user fees. Cancel anytime.
Pro, Business, and Corporate — pick the tier that fits, upgrade or downgrade whenever you like.
Real feedback from property managers, cleaners, hosts and office teams using Track My Keys every day.
“We used to lose an hour every morning tracking down key sets between cleaners and maintenance. Now the crew just scans the tag on the way out and I can see the whole board from my phone. It has genuinely paid for itself in the first month.”
“Portuguese localization is excellent and the app runs fine on the older phones some of my staff use. Not every tool bothers with that and it makes a real difference on the ground.”
“Being able to see overdue key sets in red on the dashboard is such a small thing but it changed how we run the day. Nothing sits out overnight anymore because someone is always chasing it before the shift ends.”
Common questions
Does it really work on any phone?
Yes — Track My Keys runs in the browser on any modern iPhone or Android. No app store download, no special hardware, no tablet at reception.
Do I need a credit card to start?
No. The 14-day trial is full-featured and doesn't ask for a card. Add billing only when you're ready.
What if I outgrow the included limits?
Email us. We'd rather build a plan that fits your business than watch you bump into caps. The included limits cover the vast majority of small-to-mid teams, with plenty of headroom.
Do I need a key cabinet or special hardware?
No. Printed QR tags and the phones your team already carries are enough. Electronic cabinets still make sense if you need keys physically locked in hardware — Track My Keys is for knowing who has which set, right now, without that purchase.
How much do the QR tags cost?
You print them yourself from Track My Keys — paper, sticker labels, or laminate. No proprietary fobs or readers to buy.
Can staff pass keys between shifts without coming back?
Yes. Transfer custody to a teammate remotely (they accept by scanning the tag), or do an in-person takeover with a scan. You can also reserve a set for a named person so the wrong cleaner doesn’t grab the only spare.
Can I require items to be returned at the office?
Yes. Set return points so check-in only works near the location you choose — things can't quietly stay in someone's bag. (The nice side effect: nobody can just "mark it returned" from their couch — if you're close enough to scan it in, you might as well actually return it.)
Does the app work in other languages?
Yes. The product UI is available in English, Spanish, Filipino, French, German, Italian, Portuguese (Brazil), Russian, and Hebrew — helpful when field crews prefer their own language.
Is this GPS tracking?
No — and that's on purpose. Track My Keys tracks responsibility: who signed out what, when, and whether it's been marked returned. It doesn't know where an item physically is, and I won't pretend it does. (Also, honestly — GPS-tagging every item gets expensive fast: a tracker and fresh batteries for every key set or loaner bike, times a thousand. And even then, it still wouldn't tell you who signed it out.) If you need live location, that's a different product — see the AirTag question.
Does it work with AirTags?
Yes — in tandem, and the two solve different halves. AirTags, Tiles, and SmartTags track where an item is. They can't tell you which teammate signed it out, when it's due back, or whether it's been returned. Track My Keys works perfectly on its own when all you need is "who's got it" — and pairs cleanly with GPS trackers when you also want the where. They handle the where; I handle the who.
Ready to retire the key spreadsheet?
Create your business in under a minute. Add your first property, print your first QR tag, and you're live — all on your phone.
No credit card · Whole team included · Cancel anytime
P.S. from me: the point of this app was never how much money it could make — it's how many people it can help. That's why I keep the price low, and that's why I keep building. I hope it helps you too.